Copier Storing Data in the Document Server

Copier Storing Data in the Document Server

Increase productivity, reduce communication errors and eliminate the wasted expense associated with outdated, pre-printed documents.

Users can store commonly used forms and frequently accessed files directly on the MFP’s hard drive in the Document Server. Stored files can be quickly retrieved, previewed as full-colour thumbnails and immediately printed on-demand. Up to 200 separate folders can be designated as Shared or Personal, named for easy identification and set with passcodes for security.

The Document Server enables you to store documents being read with the copy feature on the hard disk of this machine. Thus you can print them later applying necessary conditions.


  • Machine failure can result in data loss. Important data stored on the hard disk should be backed up. The manufacturer shall not be responsible for any damage that might result from the loss of data.
  1. Press [Store File].

  2. Enter a file name, user name, or password if necessary.

  3. Press [OK].

  4. Place the originals.

  5. Make the scanning settings for the original.

  6. Press the [Start] key.

    Stores scanned originals in memory and makes one set of copies.

  • To stop scanning, press the [Clear/Stop] key. To resume a paused scanning job, press [Continue] in the confirmation display. To delete scanned images and cancel the job, press [Stop]. The originals placed in the ADF will be ejected.
  • When placing an original on the exposure glass, press the [Sharp] key after all the originals have been scanned.
  • Data stored in the Document Server is set to be deleted after three days (72 hours) by the factory default. You can specify the period after which the stored data is deleted automatically under Auto Delete File in Document Server in User Tools. For details about changing settings, see “System Settings”, General Settings Guide.
  • To check if the document has been stored, press the [Document Server] key.
  • If you want to store another document, do so after copying is complete.
  • For details about the Document Server, see “Using the Document Server”.
  • For details about printing stored documents, see “Printing Stored Documents”.
  • For details about setting user name, file name, and password, see “Storing Data”.
  • Depending on the security setting, Access Privileges may appear instead of User Name. For details about Access Privileges, consult the administrator.
  • For details about how to enter text, see “Entering Text”, About This Machine.